PERFORMANCE

Positive Direction Procedure Matrix

Action Initiator Concurrence Documentation Employee Signature Required? Distribution
Positive Contact Supervisor None None No N/A
Oral Reminder Supervisor None Memo (optional) No If memo is used:
  • Original to Employee
  • Copy to Dept.
Written Reminder Supervisor None Memo Yes, on the memo Memo:
  • Original to HRM
  • Copies to:
    • Supervisor
    • Employee
    • Departmental file
Suspension Supervisor Chain of Command Memo Yes, on the memo Memo:
  • Original to HRM
  • Copies to:
    • Supervisor
    • Employee
    • Departmental file
Involuntary Separation Contact HRM Generalist Chain of Command
  1. Director, HRM
  2. General Counsel
  3. Vice President / Athletic Director
Contact HRM Generalist No
  • Letter to employee
  • Employment Action Form (EAF), with copy of separation letter attached, sent to HRM

Resources