COMPENSATION

FLSA General Guidelines

While these are general guidelines, each department will establish specific guidelines for its employees.

Budgeting

Supervisors should work with their designated business personnel and departmental leadership to determine how overtime hours and costs will be managed in their areas.

Determining and Paying Overtime

Non-exempt employees must be compensated for hours worked in excess of 40 hours in one workweek. Non-exempt employees who work more than 40 hours during one workweek can:

  • Be paid at the overtime rate of one-and-one-half times their hourly pay

OR

  • Accrue compensatory time off at the rate of one-and-one half hours for each hours worked over 40 in one workweek. Employees may not accrue more than 240 hours of compensatory time. Compensatory time must be used in lieu of personal leave time. (Refer to MSU Policy Overtime/Compensatory Time, HRM 60-311). All compensatory time, accrued and taken, must be keyed in the Banner Leave system.
  • The selection of paying overtime or utilizing compensatory time is at the discretion of the unit’s administrator and must be communicated in a staff employee’s Annual Employee Letter.

Pay Schedule for Overtime Hours

  • All MSU employees will continue to be paid on a current bi-monthly basis. Overtime payments will continue to be on a delayed basis.

Scheduling

  • Supervisors are responsible for establishing and approving changes in employee work schedules. Supervisors have several options that can help them manage overtime and meet the needs of the university and its employees.

Flexible Work Schedules (See HRM 60.311): Supervisors can adjust a non-exempt employee’s work schedule using a variety of options, including the following:

  • On a daily or weekly basis (within the workweek)
  • During the workweek if the employee has already worked 40 hours in one workweek.

Compensatory time (Comp time – See HRM 60.311): University departments can allow non-exempt employees to accrue compensatory time in lieu of pay for overtime hours.

  • Prior to the performance of work, the employee must follow the supervisor’s directions in obtaining advance approval to work overtime.
  • Compensatory time is accrued at the overtime rate of one-and-one-half hours for each hour worked over 40 in a workweek.
  • Employees may not accrue more than 240 hours of compensatory time.

Recordkeeping

Non-exempt employees are required to record hours utilizing an approved time sheet or time clock. Your supervisor will inform you of the recordkeeping method for your job.

Approvers must review and approve the submitted time at the end of each bi-monthly pay period in accordance with MSU’s payroll schedule deadlines: http://www.controller.msstate.edu/docs/payroll_schedule_FY2017.pdf

The Payroll Office sends reminders regarding the dates for time approval and submission.

In all instances, non-exempt staff must be compensated for all hours worked, including overtime. Disciplinary action may be taken for failure to adhere to overtime and compensatory time guidelines.

Specific questions regarding the completion of time records for non-exempt staff should be directed to the appropriate HRM Generalist.